Prevent Mail Theft

It happens more often than you’d think. You send a gift card to a relative or friend, but they never get it. You’re waiting for a rebate check in the mail, and it never shows. While it may be tempting to blame the USPS for these annoyances, it likely isn’t their fault at all. There’s all sorts of reports of mail theft in the media, and these thieves might be the ones who are responsible for your missing mail.

So, now you know that mail theft exists, and it’s not a rare occurrence. But what do you do about it? Well, we’ve got some tips for you that may prevent you from becoming a victim.

One big tip is to never send cash though the mail. While that is common with sending birthday and graduation cards, it is an easy way for your money to be stolen and no one to know. You can’t track cash, so always use a check or money order. If you do plan to send money, it is best to warn the receiver in advanced so they’re watching for it.

On the same note, you should also pick up your mail as soon as you can after it’s been delivered. This is especially true if you yourself are expecting money, credit cards, or gifts in the mail. If you cannot get to your mailbox, ask a trusted friend or neighbor to retrieve your mail.

When sending mail, placing mail in your mailbox with the flag up is the least secure way to do it. Instead, mail your items from a public building or, better yet, from the post office itself. It prevents mail from getting into the wrong hands.

Consider paying bills online, and attempting to get personal financial information all delivered digitally. When you receive mail such as credit card offers you do not want, be sure to dispose of them carefully. Shred them or cut them up so they can’t be stolen and taken out in your name.

If you are going out of town, put a hold on your mail or ask a trusted neighbor to pick up your mail for you. If thieves see an overflowing mailbox, they’ll feel free to take mail from it.

You may also consider investing in a locking mailbox. With these types of mailboxes, you are the only one with access to your mailbox. That way you don’t have to be concerned about thieves approaching your mailbox.

Of course, these tips aren’t foolproof, but they’re a step in the right direction to preventing mail theft.  

Vacation Precautions

We’re right in the middle of June, which is a clear sign that vacation season has started. The next three months are going to be busy in terms of travel. Many people will be headed to vacation hotspots such as Florida, California, Chicago, and more. Others will be heading to visit family and friends. Some will even be leaving for international destinations. No matter where you are going, it is important you protect your home while you are gone.

This goes for everyone, whether you are in an apartment or house. While all of these tips won’t apply to every situation, many of them will. So take some time to read on and get some home security safety tips for while you are away! You’d be surprised at how much your mail can give away!

·         Ask a friend, neighbor, or family member to pick up your mail while you are away. A full mailbox is a clear sign that you aren’t home. This could get your mail stolen, or worse, your home broken into. If you live in an apartment, it may be good to alert your landlord that someone else will be picking up your mail so there’s no confusion.

·         If you don’t want to put your loved ones through the hassle, eliminate the problem by having the post office hold your mail for the duration of your trip. You can do that on the USPS website, HERE. Hold mail has to be for a minimum of 3 days, and the maximum is 30 days. If you need mail to be held longer than 30 days, contact your local post office.

·         Make arrangements to have someone take care of lawn maintenance while you are away. This includes watering plants, mowing the lawn, etc. If your yard looks unkempt, thieves may know you are away and be more likely to target your home.

·         Let neighbors know you will be away, and who you will expect to stop by the house. This way if anyone suspicious approaches your home, there will be people keeping watch.

·         Make sure your home is well protected when you are away with locks on your windows or doors. If they can be easily broken, invest in something better!  

·         If you have lawn decorations and furniture, either move some of it inside, or ask neighbors to keep an eye on it. Weather can blow items around, and if no one is there to pick up your yard, it is an alert to thieves.

·         Don’t leave a key on the premises! If you want to let someone in to check on your home or apartment, leave the key with a trusted individual, not somewhere anyone could find it.

·         Do not make posts on social media about your vacation. This one can be difficult, but your information is never as private as you think. Also, don’t state in your voicemail that you are going to be away. Anyone trying to call you will know your home is unguarded.

·         Have someone pick up anything else left at your door. This includes flyers, yellow page books, and more. These and newspapers are a huge red flag.  

  Follow these tips to help protect your home while you are away! 

Mailbox Shopping Guide

Looking to buy a new mailbox? We’ve compiled this nice, handy guide to help you out.

Residential mailboxes:

The most basic step is to decide if you want a wall mount mailbox or a post mount mailbox. Depending on where you live, there may be regulations stating exactly where your mailbox must be placed.

Next, choose a style of mailbox you like. Choose something simple, something styled, or something unique. We recommend you choose a type of mailbox that fits well with the type of home you have.

Follow instructions when installing your new mailbox. The USPS has some posted guidelines HERE.

Commercial mailboxes:

First, you need to figure out who is going to be distributing mail to your mailboxes. Is it the USPS, or someone else within the building? Commercial mailboxes may come with a postal lock or a private master lock. Always be sure the units you are looking at are USPS approved.

Now you have to calculate how many tenant doors you need. This is the big determining factor in what options you have. You need to know this, and also how much space you have for your unit(s).

Next decide if you want your unit to be wall mounted, or if you need a pedestal. Wall mounted units can accommodate more tenants than a pedestal unit. Pedestal units generally can serve only 16 tenants, maximum. Pedestal boxes can be easily installed outdoors to concrete.

Determine what type of unit you want in terms of style. Do you want something standard, or something decorative? Do you want to include a parcel locker, or handle package delivery with another method? Once you choose a unit all that’s left to do is buy and install!

Looking for a commercial mailbox? We have plenty of options at DirectClustermailboxes.com! You can check out our main site, PostalProducts.com, to find a link to residential mailboxes.

Tax Season Tips

Tax day is less than a week away. Have you filed your taxes yet? If not, there are a few important things you should keep in mind. It’s never wise to wait until the last minute to do anything, but waiting to the last minute to mail in your taxes could be a costly mistake.

Many Americans file taxes electronically now, but for those of you who prefer to mail them, there’s a few things you need to make note of. We’ve compiled this list of tips when it comes to filing taxes.

1.       Please note that you can no longer pick up tax forms from a post office. Instead you need to go to the IRS website itself. This is important to note, because individuals who wait until several days beforehand to pick up their forms are going to find themselves in a panic when they can’t get them at their local post office.

2.       Don’t forget to place a return address on your envelope. This could cause your item to be sent to a postal mail recovery office to determine the sender of the mail. Of course, this will delay its return.

3.       If you are planning to deposit your tax returns in a blue collection box on April 15^th, check the pick-up schedule. To get the April 15^th postmark, your mail needs to be picked up by a postal worker that day. Having it in the mail in time does nothing for you if you mail it after the collection box has been emptied for the day.

4.       Be sure to write clearly on your envelope, or better yet, print labels. The last thing you want is to go through the work of filing taxes and have the envelope be illegible.

5.       Be sure you use the correct amount of postage. Your item may weigh more than an ounce, and IRS will not pay for postage due. This means that your filing will be returned. If your letter is over one ounce, it needs more postage.

6.       It is encouraged by the USPS that you get security proof of mailing, as well as proof of delivery. You can ask for more details at your local post office.

7.       Do not mail your tax return from a personal mailbox. Thieves are on the lookout during tax season. Be sure to mail from a secure post office or collection box.

Don’t procrastinate and be sure to get your taxes filed in time. If you still have questions, call the IRS at 1-800-TAX-1040 (1-800-829-1040). 

Decorative CBUs

Have you ever considered using decorative cluster box units instead of the more standard ones? They offer the same security as standard CBUs, but with a more attractive design. All these decorative CBUs are powercoated over durable stainless steel. Today we’re going to feature several of our different designs for your consideration.

12 Door Decorative High Security Cluster Box Unit

This stylish CBU will add appeal to new developments, and are a great way to upgrade old ones! It is available in black, bronze, green, grey, and white. It features 12 tenant doors and one parcel compartment.

16 Door Decorative High Security CBU

This beautiful CBU is easy to install, with the mounting pedestal included! Make your building look upscale with these quality decorative CBUs. This item includes 16 tenant doors plus two parcel compartments.

These two items are the main designs for our decorative CBUs. For most of our decorative mailboxes, the bases and tops are sold separately. You can follow this link to see our full selection. Consider adding some elegance and flair to your cluster box units! 

Protection From Snow Plows

We are approaching the end of February, but this month has brought harsh winter weather to much of the country. Snow and ice can last long after February, which means snow plows could be out and about even in spring. And when the plows are out, your mailboxes are in danger of being damaged.

Damage to mailboxes from plows can occur for a variety of reasons. It may be that plows cannot see a mailbox around snow banks. Mailboxes with a weak structural integrity may be damaged when snow from plows hits them. Plows may damage mailboxes because of poor conditions due to the weather. Whatever the reason, it results in a damaged or broken mailbox that needs to be replaced.

How can you avoid this fate? There are steps you may take before winter to reinforce your mailbox, but this late in the season it is likely too late for that. There are some things you can do now though to keep your mailbox as protected as possible.

Try placing an orange flag or tall post directly behind your mailbox. This flag or post should be significantly taller than your mailbox. It will be easier for a plow driver to see. The orange will stand out in poor weather, and the height will help your mailbox be seen around snow banks. If the driver can see something is on the side of the road, they are more likely to not hit and damage it.

Another way to keep your mailbox safe is to keep the area surrounding your mailbox clear. Shovel out the mailbox from all sides, not just the front. By giving a clear area of several feet in front of, behind, and next to your mailbox, snow that is pushed towards your mailbox has more space to go. Less snow will then accumulated around your mailbox, minimizing the damage.

If the ground is not too frozen, you may also consider securing your mailbox post. Your mailbox post should be made from a sturdy material. For additional strength, be sure your post is sunk down a minimum of 18”.

Use these tips to minimize the damage to your mailboxes from plows. If your mailbox is damaged, check to see if you can get it replaced for free or at a discounted price. This will vary from place to place. But hopefully with these tips, you won’t need to! 

Snow and Your Mailbox

January is underway, and for much of the country that means snow is likely in the future. Parts of the country have already had snowstorms this year. You may be distracted by the idea of clearing your car of snow, getting to work in traffic, and keeping your driveway clear, but don’t forget about your local letter carrier!

Letter carriers brave the elements all year to make sure you have your letters and packages. In spring this often means rain, in summer it often means hot temperatures, and in fall it means cooling ones. Arguably the toughest time of the year for letter carriers is winter. During winter they brave snow, harsh winds, and freezing temperatures. Do your part to make this a little easier on them by clearing snow and ice around your home.

There are some very simple steps you can take to do this:

·         Shovel your sidewalks, not just a path from your door to the street. Letter carrier’s travel along the sidewalk, so even if a path is clear to your door it’s only polite to clear the entire sidewalk.

·         Shovel your stairs. This is important not only for letter carriers, but for anyone who may come to your door during winter.

·         Shovel the area around your mailbox. Don’t make your letter carrier stretch to reach the mailbox or step in snow to deliver your mail. Be sure there is a decently sized area around your mailbox shoveled out.

·         If your sidewalks are icy use salt. Letter carriers can easily fall and get hurt due to ice, especially if it is covered by a layer of snow. Not only that, but you and your neighbors could be harmed as well.

·         Individuals who have mailboxes at their door should keep railings on stairs clear of snow and ice.

·         Be sure your mailbox is secure on its post to reduce the risk of damage from a snowplow.

·         If snow is plowed into your mailbox clear it away promptly.

If streets or walkways are too dangerous mail delivery might be delayed or curtailed. This may happen on occasion due to inclement weather, but may also happen if people do not do their part to keep streets and mailboxes clear.  

Blue collection boxes must meet those same standards, and the USPS asks that those are kept clear of snow and ice as well.

If you have further questions about mail delivery and snow conditions, the USPS site has a Q&A HERE.